Run Every Job to Profit

Project management in OpenSpindle is a job-level system for millwork and fabrication shops that ties task assignments, real-time labor tracking, and cost data together into one view. Owners can see each job's status, who is working on what, and whether the job is on track to hit its margin target, without chasing timesheets or running post-job spreadsheets.

Yes. OpenSpindle includes pre-built templates for common millwork jobs such as cabinets, casework, and trim, and you can add, remove, or edit tasks to match your exact process. A kitchen cabinet job might include design, cut, assemble, finish, and install stages, while a one-off casework job might have extra approval steps for unique specifications.

Staff use a simple task interface to start, pause, and complete work from a tablet, phone, or computer. Time is automatically tied to the right job and task the moment they tap in, so there is nothing to enter later and no paper timesheets to collect. Hours roll directly into job costing without manual transfers.

Yes. Project management connects to your cost library and time tracking so labor hours, material usage, and machine time all roll into a live job-level profit and loss view. You can see whether a job is on track or bleeding margin before it closes, not after the customer has already paid.

Most shops build their first working template in a single session using the pre-built starting points for common job types. You pick a base template, adjust the stage names and tasks to match your process, and save it. New projects launched from that template generate all stages and task assignments in a few clicks rather than starting from scratch each time.

Yes. A single project can have different tasks assigned to different staff, crews, or machines running simultaneously. An operator might be finishing while another is assembling, and both sets of time log independently to the same job. You see the full picture of who is on the job and how labor hours are accumulating across all active tasks.

Project milestones map directly to billing milestones in the invoicing module. When a stage like material ordered or production complete is marked done in the project, the corresponding milestone invoice can be sent without re-entering any information. This keeps billing aligned with actual progress and reduces the lag between work done and money collected.

Custom millwork shops, cabinet makers, casework fabricators, and CNC fabrication shops running make-to-order jobs benefit most. If your work involves multiple stages, multiple people, real materials, and a need to understand profitability at the job level rather than only at the company level, the system is built for your workflow.

Yes. Staff access their task queue and log time directly from a phone or tablet. The mobile view is designed for quick in-the-flow interactions: start a task, pause it, mark it complete. No navigating complex menus. Managers and owners can check project status and costs from any device without being at a desk.

Spreadsheets track what happened after the fact. OpenSpindle shows what is happening right now. Labor is logged to tasks in real time as work moves, costs update automatically, and the profit view on any job is current to the last clock-in. You stop discovering margin problems after the job closes and start catching them while you can still do something about it.